Which office normally handles student conduct matters?
Matters concerning student conduct (i.e., alleged violations of University Policies and/or campus regulations regarding the activity of students) are handled by the Office of Student Conduct, located in 1104 Murphy Hall. The phone number is (310) 825-3871. Additional questions concerning student conduct can be answered by calling the above number or submitting an email to dean@saonet.ucla.edu
Who may make an allegation against a student?
Anyone may make an allegation against a student; however, we may be limited in our ability to complete an administrative review, for allegations from anonymous sources.
Will I be notified if someone has made an allegation against me?
University policy, as found in the UCLA Student Conduct Code (available in print in the Office of Student Conduct), indicates that students must receive notice of alleged violations of University Policies and/or campus regulations. Notice is generally sent via email to the official email address that the student has on file with the University.
What do I do after receiving notice?
Schedule an appointment to meet with the assigned Dean, using the instructions in the letter that you received. You must contact the Office by the date indicated in the letter.
Who can I talk to if I have questions about the Student Conduct Process?
You can talk with a staff member in the Office of Student Conduct, the Office of Ombuds Services, or Student Legal Services. You are also encouraged to speak with staff members in Counseling and Psychological Services should you begin to feel overwhelmed while going through the process.
What will happen when I meet the assigned Dean?
The assigned Dean will talk with you about the incident and any related allegation(s), as well as answer questions that you have about the Student Conduct Process. This meeting is an opportunity for you to share your perspective concerning the incident, and to provide any relevant information.
If after reviewing the allegations and discussing the incident with the assigned Dean, you accept responsibility for the alleged violation(s), the assigned Dean will determine which University sanction(s) and action(s) apply. The complete process may take several meetings.
If after reviewing the allegations and discussing the incident with the assigned Dean, you do not believe that you have violated University policy with regard to the alleged violation(s), the assigned Dean will continue the administrative review to determine the next steps in the process. There are several resolution options in the UCLA Student Conduct Code, including a referral to the Student Conduct Committee. While the assigned Dean will not determine that a policy has been violated, the assigned Dean will determine the resolution option deemed appropriate for the administrative review. The complete process may take several meetings.
What if I'm responsible for violating University policies and/or campus regulations?
If a student admits to violating University policies and/or campus regulations, or is found responsible after a Student Conduct Committee hearing, the student will receive one or more University sanctions and outcomes. This can range from a Warning to Dismissal from UCLA and the University of California. Outcomes that include a Suspension or Dismissal, imposed or deferred, are eligible for appeal. The Deans strive to impose outcomes that are appropriate given the violation(s). The list of sanctions can be found in the UCLA Student Conduct Code, available in print in 1104 Murphy Hall.
What if I'm not responsible for violating University policies and/or campus regulations?
If a student does not accept responsibility for violating the Student Conduct Code, and in reviewing the information the assigned Dean believes there is not enough information available to refer the matter to the Student Conduct Committee, the matter may be closed by the assigned Dean with no further action taken. However, if the student denies the allegation, and in the assigned Dean's professional judgment and evaluation of the facts, it is determined there is information indicating that the Student Conduct Committee may find that it is more likely than not that a violation occurred; the assigned Dean will refer the matter to a hearing with the Student Conduct Committee.
Can I appeal the decision of the Dean?
If the assigned Dean imposes a sanction of Deferred Suspension, Suspension, Deferred Dismissal or Dismissal, students may appeal the sanction to the Vice Chancellor, Student Affairs.
If I am sanctioned will there be a mark on my transcript? Will this go "on my record"?
If a student receives an outcome of Suspension, a notation indicating that a suspension was imposed will be placed on the student's transcript for the period of time that the suspension is in effect. A Dismissal appears on the transcript for 50 years.
Your record in this case is your student conduct file which is maintained in the Office of Student Conduct. A file/record in this instance contains information related to the incident and the administrative review. Many students believe that a student conduct "record" is the same as a transcript. This is not the case. A transcript is one type of record that a student has, and a Student Conduct file is another type of record.
Can I review the information that the Office of Student Conduct has (my file)?
Yes. You have to right to review the information in your file related to the incident. Information will be shared with you during your meeting with the assigned Dean, and before your hearing if you are referred to the Student Conduct Committee.
Who will know about this (e.g., my meeting[s] with the Office of Student Conduct)?
Student conduct records are private. The disclosure of information from such records is subject to the University of California
Policies Applying to Campus Activities, Organizations and Students, the California Information Practices Act, and the Family Educational Rights and Privacy Act.
Generally speaking, information will be shared with University Officials with a need-to-know, and with others whom the student has signed a Consent Form for, providing permission for the Office of Student Conduct to share conduct case information.
Will graduate schools, medical schools, law schools, dental schools, or my future employer(s) find out about this incident?
Please see the web page on Deans Certification page for more information. You can also speak with a staff member in the Office of the Dean of Students for more specific information about our reporting policies.