I. Introduction and Policy Statement
UCLA is committed to students’ intellectual and social development, to a purposeful development and utilization of resources to enhance student learning, to acknowledge and respect the diversity students bring to the UCLA educational experience, and to foster a welcoming community that engages diversity in all aspects of learning. Guided by our UCLA Principles of Community, we strive to provide and maintain an inclusive excellence that encompasses our high academic standards and the recognition that diversity is essential to maintaining this standard of excellence. Student Groups are an integral aspect of the student learning environment as they provide opportunities for students to engage, and complement their academic learning with a vibrant campus experience. We hold the expectation that our student leaders, student group members and all students will uphold all facets of the UCLA Principles of Community and all University policies.
We recognize that maintaining a diverse environment of engaged discourse, creativity, discovery, collaboration and critical inquiry can be challenging and it can require different forms of support. We expect students to embrace and engage both the challenges and the learning opportunities offered by our diverse campus community. The University strives to provide opportunities for students to engage in reflection and open dialogue and produce tangible learning outcomes that promote a healthy and respectful campus environment.
In accordance with applicable Federal and State law and University policy, UCLA does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, gender expression, pregnancy, physical or mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. The University also prohibits harassment in any form. This nondiscrimination policy covers behaviors in, as well as admission and access to, all University programs and activities, including the programs and activities sponsored by Student Groups (See Appendix C of the UC Policies Applying to Campus Activities, Organizations and Students ). However, membership in social fraternities or social sororities may be limited by gender, as Title IX’s prohibitions against gender-based discrimination do not apply to the membership practices of these types of Greek letter organizations.
Student Groups have a variety of different organizational relationships with the University (see definition of Student Group in Section II). Whether the relationship to the University is formal or informal, group membership and the benefits it confers on participants is a privilege, not a right. All students are expected to respect this privilege and abide by University principles and community values. Almost all student groups are campus organizations registered with the University and have access to University resources. Some, such as the graduate and undergraduate student governments and intercollegiate and club sports teams, are official University programs. Others, such as fraternities and sororities, are formally recognized by the University. The procedures in this policy apply to all Student Group behavior, regardless of the categories that may best describe the group.
It is important to recognize that at all times herein, individual student participants remain accountable to the UCLA Student Conduct Code (Code), regardless of whether the UCLA Student Group Conduct Code applies to a Student Group.
Student Groups may be subject to disciplinary action as a result of actions of individual members of the group while acting in concert with or representing the group. Individual students can also be held accountable for their individual behavior as part of a group if it is in violation of University Policy. Individual Student behavior is addressed in the UCLA Student Conduct Code and does fall not under this policy.
The Student Group may be held responsible for conduct engaged in by its members where it appears fair and reasonable to do so in light of the relevant facts. The following criteria will be considered in determining whether to hold the Student Group responsible for the conduct of one or more of its members:
i. How many members engaged in the conduct;
ii. Whether the conduct occurred at an event planned, implemented, sponsored, or otherwise sanctioned by the Student Group;
iii. The seriousness of the conduct in question;
iv. Whether members of the Student Group have previously engaged in such conduct.
The UCLA Student Conduct Code and the UCLA Student Group Conduct Code have been developed to create and maintain a campus community that fosters students’ academic success, personal growth and responsible citizenship. The UCLA Student Conduct Code and UCLA Student Group Conduct Code have been established to address incidents involving allegations of inappropriate behavior within our community.
The University strives to be fair and consistent in the review of Student Group conduct matters. The Chancellor has established these procedures and published the UCLA Student Group Conduct Code, providing the Vice Chancellor, Student Affairs (or designee) the authority for the oversight of Student Group conduct. Inspired by the educational mission of the institution, this process strives to provide educational opportunities that encourage students and student groups to evaluate their own actions, consider their own decision making, and acquire new skills to support their choices in the future.
The term “campus” means a University of California location, including the Office of the President, the Division of Agriculture and Natural Resources, and each Department of Energy Laboratory operated by the University.
For purposes of this policy, Days means University business days. It does not include Saturdays, Sundays, or days when the campus is closed.
For the purposes of this policy, the term “Dean” refers to the Dean of Students or the Dean’s designee.
D. Group Advisor
Most UCLA organizations, groups and teams have assigned advisors, staff members, or coaches (Student Organizations, Leadership & Engagement, Community Programs Office, Athletics, Recreation, Fraternity and Sorority Life, Alumni Affairs, Bruin Resource Center, etc.) who regularly work and engage with the group in a range of advisory capacities regarding the group’s activities and programs. A Group Advisor may be asked to participate in the UCLA Student Group Conduct Code process.
E. Group Conduct Board
The Group Conduct Board is a student-majority panel appointed by the Vice Chancellor, Student Affairs (or designee) to hear allegations of violations of group-specific and University policies (see Section VI for further details). The Group Conduct Board issues findings of policy violations.
F. Group Conduct Board Hearing Coordinator (Hearing Coordinator)
The Hearing Coordinator is one or more staff members designated to schedule, coordinate, and administer the proceedings of matters related to the Group Conduct Board Hearing.
G. Insufficient Information
Insufficient Information means that the available information is insufficient to support the finding of a violation of the UCLA Student Group Conduct Code based on the preponderance of evidence standard.
Official designated to conduct an administrative review into allegations of violations of the UCLA Student Group Conduct Code.
I. Standard of Proof
To determine if responsibility for a violation exists, the Standard of Proof is “preponderance of evidence,” i.e., the University must determine that it is more likely than not that the Student Group committed the misconduct of which it is accused.
For the purposes of this policy, the term “Student” means an individual for whom the University maintains student records, and who:
- Is enrolled in or registered with an academic program of the University; or
- Has completed the immediately preceding term and is eligible for reenrollment, including the recess periods between academic terms; or
- Is on an approved educational leave or other approved leave status, including under suspension, or is on filing-fee status.
This policy also applies to the following:
- Applicants who become students, for offenses committed as part of the application process; and
- Applicants who become students for offenses committed on campus and/or while participating in University related events or activities that take place following a student’s submittal of the application through their official enrollments; and
- Former students for offenses committed while a student.
K. Student Group
Student Groups are defined as:
- Campus organizations registered with Student Organization Leadership and Engagement (SOLE);
- Officially recognized fraternities and sororities that are advised by the Office of Fraternity and Sorority Life;
- The Undergraduate Student Association Council (USAC) and the Graduate Student Association (GSA) which are the student governing entities of Associated Students of UCLA (ASUCLA);
- The campus political slates that run for student government elections and are registered with SOLE;
- The On-Campus Housing Council (OCHC), comprised of elected University Housing residents advised by Residential Life;
- Officially recognized club sports teams overseen by UCLA Recreation;
- The intercollegiate athletics teams overseen by the Department of Intercollegiate Athletics;
- The Spirit Squad advised by Student Affairs;
- The Marching Band supported and overseen by University staff/faculty;
- Student groups that have a relationship to an academic department or program, alumni group and/or administrative unit;
- Student groups which are official University programs, under the direction of Alumni Affairs, the Community Programs Office (CPO), or other academic or administrative departments.
L. Support Person
A Support Person is an individual designated by a Student Group representative to accompany the group during any stage of the administrative review, hearing, and resolution process. The Support Person may be any person, including an advocate, attorney, friend, or parent, who is not otherwise a party or Witness involved in the review. The Support Person may accompany the Student Group or group members to any meeting or proceeding that is part of the review and resolution process outlined in this Group Code.
While the Support Person may provide support, guidance and advice to the Student Group that the Support Person is accompanying, the Support Person may not speak on behalf of the Student Group or otherwise actively participate in, or in any manner disrupt any meetings or proceeding.
The term “University” means the University of California and all its locations, including the Office of the President, the Division of Agriculture and Natural Resources, and each Department of Energy Laboratory operated by the University.
A Witness refers to someone who provides information as part of the administrative review or in a UCLA Student Group Conduct Code hearing, either in person, by video, audio, or other forms of electronic communication, or through a written statement prepared to provide relevant information regarding the facts of the case.
III. Student Group Policies
Student Groups are accountable when their members commit or attempt to commit violations of any University policies, or for assisting, facilitating, or participating in the planning or concealing of acts that violate these policies. Additionally, the Student Group shall be subject to discipline under this policy if Student Group officers, chairs, captains, band section leaders, signatories, designated representatives and leaders, executive members, committee members, or members knowingly make a false statement, either orally or in writing, to any University official on matters related to the activities of the organization or its members.
The University has jurisdiction over Student Group conduct that occurs on University property, or in connection with official University functions whether on or off University property. The University may, at its sole discretion, exercise jurisdiction over Student Group behavior that occurs off campus and that would violate Student Group conduct policies when:
- The alleged misconduct indicates the Student Group poses a threat to the safety or security of any individual; or
- The alleged misconduct involves academic work or the forgery, alteration or misuse of a University document, record, key, electronic device, or identification.
In determining whether or not to exercise off-campus jurisdiction, the University will consider the seriousness of the alleged misconduct; whether an alleged victim is a member of the campus community; the ability of the University to gather information, including the statements of witnesses; and whether the off-campus conduct is part of a series of actions that occurred both on and off campus.
B. Types of Misconduct
Student Groups may be held accountable for committing, attempting to commit, or concealing a violation of this Code or for assisting, facilitating, or participating in the planning of an act that violates this Code (or an act that would be in violation of this Code if it were carried out by a Student Group). Violations include the following types of misconduct:
202.01: Academic Dishonesty
All forms of academic misconduct or research misconduct, including, but not limited to, cheating, fabrication or falsification, plagiarism, multiple submissions or facilitating academic misconduct which occurs in academic exercises or submissions.
Cheating includes, but is not limited to, the use of unauthorized materials (including online sources such as Course Hero, GitHub or Chegg), information, or study aids in any academic exercise; the alteration of any answers on a graded document before submitting it for re-grading; or the failure to observe the expressed procedures or instructions of an academic exercise (e.g., examination instructions regarding alternate seating or conversation during an examination).
Fabrication includes, but is not limited to, falsification or invention of any information or citation in an academic exercise, including Fabrication or Falsification of Research.
Fabrication of Research is making up data or results and recording or reporting them.
Falsification of Research is manipulating research materials, equipment or processes, or changing or omitting data or results such that the research is not accurately represented in the research record.
Plagiarism includes, but is not limited to, the use of another person’s work (including words, ideas, designs, or data) without giving appropriate attribution or citation. This includes, but is not limited to, representing, with or without the intent to deceive, part or all of an entire work obtained by purchase or otherwise, as the Student’s original work; the omission of or failure to acknowledge the true source of the work; or representing an altered but identifiable work of another person or the Student’s own previous work as if it were the Student’s original or new work.
Unless otherwise specified by the faculty member, all submissions, whether in draft or final form, to meet course requirements (including a paper, project, exam, computer program, oral presentation, or other work) must either be the Student’s own work, or must clearly acknowledge the source.
202.01d: Multiple Submissions
Multiple Submissions includes, but is not limited to, the resubmission in identical or similar form by a student of any work which has been previously submitted for credit, whether at UCLA or any other school, college, or university in one course to fulfill the requirements of a second course, without the informed permission/consent of the instructor of the second course; or the submission for credit of work submitted for credit, in identical or similar form, in concurrent courses, without the permission/consent of the instructors of both courses.
202.01e: Facilitating Academic Dishonesty
Facilitating academic dishonesty includes, but is not limited to, knowingly helping another student commit an act of academic dishonesty or publishing assignments, exams or solutions without permission of the instructor.
202.01f: Coercion Regarding Grading or Evaluation of Coursework
Threatening personal or professional repercussions or discipline against an instructor to coerce the instructor to change a grade or otherwise evaluate the Student’s work by criteria not directly reflective of coursework.
202.01g: Unauthorized Collaboration
Unauthorized Collaboration means working with others without the expressed permission of the instructor on any submission, whether in draft or final form, to meet course requirements (including a paper, project, take-home exam, computer program, oral presentation, or other work). Collaboration between students will be considered unauthorized unless expressly part of the assignment in question, or expressly permitted by the instructor.
202.02: Forms of Dishonesty
Forms of Dishonesty, including, but not limited to, fabricating information or knowingly furnishing false information or reporting a false emergency to the University.
Forgery, alteration, or misuse of any University document, record, key, electronic device, or identification, or submission of any forged document or record to the University.
202.04: Theft, Damage or Destruction of Property
Theft includes taking without expressed permission or, misappropriation of, any property or services of the University or property of others while on University premises or at official University functions; or possession of any property that the Student Group had knowledge or reasonably should have had knowledge was stolen.
202.04b: Damage or Destruction of Property
Damage or destruction of any University property, or the property of others while on University premises or at official University functions.
202.05: Computer Misuse
Theft or abuse of University computers or other University electronic resources such as computer and electronic communications facilities, systems, and services. Abuses include, but are not limited to, unauthorized entry, use, transfer, or tampering with the communications of others; use of either software or physical devices to enroll in classes for yourself or on behalf of others using processes other than those specifically delineated by the UCLA Registrar’s Office; interference with the work of others or with the operation of computer or electronic communications facilities, systems, or services; or violations of copyright laws, whether by theft, unauthorized sharing or other misuse of copyrighted materials such as music, movies, software, photos or text.
Violation of the University of California Electronic Communications Policy or of any other University acceptable or allowable use policies.
202.06: Unauthorized Use of University Resources or Name
Unauthorized entry to, possession of, receipt of, or use of any University services, equipment, resources, or property, including the University’s name, insignia, or seal. See UCLA Policy 110 – Use of the University’s Names, Seals, and Trademarks.
202.07: Violations of University Policy
Student Groups may be subject to discipline for violation of any University policy.
202.07a: University Recreation
Violations of policy regarding University recreation services, programs, or within University owned or operated recreation facilities.
202.07b: University Identification Card (BruinCard)
Violation of policies, regulations, or rules governing use of official University identification cards, including manufacturing or possession of false identification cards, facilitating the misuse of BruinCard by other persons to obtain services or establish identity, or other misuse of the BruinCard.
202.07c: Unmanned Aircraft Systems
Violations of policy regarding operation of a drone or other unmanned aircraft system in the airspace above the campus without the express written permission of the University of California Unmanned Aircraft Systems Safety Office.
202.08: Conduct that Threatens Health or Safety
Conduct that threatens the health or safety of any person including, but not limited to physical assault, sexual misconduct, domestic violence, dating violence, threats that cause a person reasonably to be in sustained fear for one’s own safety or the safety of her or his immediate family, incidents involving the use or display of a weapon likely to cause great bodily harm, and intoxication or impairment through the use of alcohol or controlled substances to the point one is unable to exercise care for one’s own safety.
This Policy prohibits sexual harassment and sexual violence as defined by the University of California Policy on Sexual Violence and Sexual Harassment. For incidents involving allegations of Sexual Misconduct, or Domestic or Dating Violence, see the University of California Policy on Sexual Violence and Sexual Harassment, any related Appendices and any local procedures currently in effect.
202.09: Sexual Harassment
Incidents involving allegations of sexual violence and sexual harassment (including domestic violence, dating violence and sexual assault) are reviewed by the Title IX Office pursuant to the University of California Policy on Sexual Violence and Sexual Harassment, any related Appendices, and local procedures currently in effect. Where the Title IX Office determines that it does not have jurisdiction over an allegation, the Office of Student Conduct may review the matter to determine if the Code applies.
Stalking is behavior in which a Student Group repeatedly engages in conduct directed at another person or persons and makes a credible threat with the intent to place another person or people in reasonable fear for their safety, or the safety of their family, where the threat is reasonably determined by the University to seriously alarm, torment or terrorize the person, and where the threat is additionally determined by the University to serve no legitimate purpose.
This policy prohibits retaliation against a person who reports stalking, assists someone with a report of stalking; or participates in any manner in an administrative review or resolution of a stalking report. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to employment or education.
Incidents involving allegations of sexual violence and sexual harassment (including domestic violence, dating violence, and sexual assault), are reviewed initially by the Title IX Office pursuant to the University of California Policy on Sexual Violence and Sexual Harassment and any local procedures currently in effect. Where the Title IX Office determines that it does not have jurisdiction over an allegation, the Office of Student Conduct may review the matter to determine if the Code applies.
202:11: Discrimination and Harassment
Discrimination means the exclusion of a person, on the basis of race, color, national origin, religion, sex, gender, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition (cancer-related or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (including protected veterans) from participation in any academic, research or other University service, program or activity.
Harassment means conduct that is sufficiently severe, pervasive or persistent so as to interfere with or limit an individual’s ability to participate in or benefit from the services, activities or opportunities offered by the University, or creates a work environment that is intimidating, hostile or abusive.
Sanctions may be enhanced where an individual was selected for harassment because of the individual’s race, color, national or ethnic origin, citizenship, sex, gender, gender expression, religion, age, sexual orientation, gender identity, pregnancy, marital status, ancestry, service in the uniformed services, physical or mental disability, medical condition or perceived membership in any of these classifications.
For violations involving sexual harassment and sexual violence (including domestic violence, dating violence and sexual assault), see instead the University of California Policy on Sexual Violence and Sexual Harassment and any local procedures currently in effect.
Participating in, engaging in, or supporting hazing or any method of initiation or pre-initiation into a Student Group or other activity engaged in on behalf of the organization, by the organization or members of the organization at any time that causes, or can reasonably cause, physical injury or personal degradation or disgrace resulting in psychological harm.
202.13: Obstruction or Disruption
Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other University activities.
202.14: Disorderly Behavior
Engaging in disorderly or lewd conduct.
202.15: Disturbing the Peace
Participation in a disturbance of the peace or unlawful assembly.
202.16: Failure to Comply
Failure to identify oneself or one’s affiliation with the Student Group, or comply with directions of a University official or other public official in the performance of her or his duties while on University property or at official University functions, or resisting or obstructing such University or other public officials in the performance of or the attempt to perform their duties.
202.17: Controlled Substances
Manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, or sale of, controlled substances (including marijuana) identified in Federal or State law or regulations, which is unlawful or otherwise prohibited by, or not in compliance with, any University policy or campus regulations or being unable to exercise care for one’s own safety because under the influence of controlled substances.
Manufacture, distribution, dispensing, possession, use, or sale of, or the attempted manufacture, distribution, dispensing, or sale of alcohol, which is unlawful or otherwise prohibited by, or not in compliance with, any University policy or campus regulations, or being unable to exercise care for one’s own safety while under the influence of alcohol.
Student Groups that serve or allow possession of alcoholic beverages and/or controlled substances at their functions or group sponsored events, on or off campus, may be disciplined if they commit violations of alcoholic beverage laws, the UCLA Student Alcohol Policy, Policy on Alcohol use at UCLA Home Football Games, or other University regulations.
NOTE : This provision shall not apply to circumstances wherein the person under the influence was given alcohol without their knowledge and permission.
202.19: Destructive Devices
Possession, use, storage, or manufacture of explosives, firebombs, or other destructive devices.
202.20: Weapons and Replica Weapons
Except as expressly permitted by law, possession, use, storage, or manufacture of a firearm or other weapon capable of causing bodily injury is prohibited.
202.20b: Replica Weapons
Except as expressly permitted by UCPD policy, possession, use, storage or manufacture of replicas of firearms or other weapons is prohibited.
202.21: Violation of Disciplinary Conditions
Violation of the conditions contained in the terms of a disciplinary action imposed under the UCLA Student Group Conduct Code.
202.22: Violation of Interim or Emergency Suspension Conditions
Violation of the conditions contained in a Notice of Interim or Emergency
Suspension issued pursuant to Section V of the UCLA Student Group Conduct Code.
202.23: Unauthorized Use or Sale of University Materials
Except as provided herein, no Student Group will give, sell, or otherwise distribute to others or publish any recording made during any course presentation without the written consent of the University and the instructor/presenter. This policy is applicable to any recording in any medium, including handwritten or typed notes.
Any distribution of a recording of a course presentation at UCLA that captures the actual sounds and/or images of that course presentation, in any medium, must consider not only the rights of the instructor and the University, but also those of other parties. Examples include the privacy rights of students enrolled in the course, the rights of guest lecturers, and the copyright interests in materials authored by others that are displayed or presented during the course presentation. In addition to the consent of the University and the instructor/presenter, it may be necessary to secure permission from these other parties before any recording, distribution, publication, or communication is legally permitted.
202.23a: Selling Academic Materials
Selling, preparing, or distributing for any commercial purpose academic materials including but not limited to written, video or audio recordings of any course unless authorized by the University in advance and explicitly permitted by the course instructor in writing. The unauthorized sale or commercial distribution of academic materials including but not limited to recordings by a Student Group is a violation of the UCLA Student Group Conduct Code whether or not it was the Student Group or someone else who prepared the materials. This policy is applicable to any recording in any medium, including handwritten or typed notes.
202.23b: Copying Course Notes
Copying for any commercial purpose handouts, readers, or other course materials provided by an instructor as part of a University of California course unless authorized by the University in advance and explicitly permitted by the course instructor and the copyright holder in writing (if the instructor is not the copyright holder).
Students currently enrolled in a course may provide a copy of their own notes or recordings to other currently enrolled students for non-commercial purposes reasonably arising from participation in the course, including individual or group study.
202.23c: Commencement Tickets
Selling Commencement tickets.
202.24: Misuse of University Property
Organizing or carrying out unlawful activity on University property.
202.25: Violations of Law
Student Groups may be subject to discipline on the basis of a conviction under any federal, California state, or local criminal law, when the conviction constitutes reasonable cause to believe that a Student Group poses a threat to the health or safety of any person, or to the security of any property, on University premises or at official University functions, or to the orderly operation of the campus.
202.26: Terrorizing Conduct
Conduct, where the Student Group means to communicate a serious expression of intent to terrorize, or acts in reckless disregard of the risk of terrorizing, one or more University students, faculty, or staff.
“Terrorize” means that a reasonable person fears bodily harm or death.
“Reckless disregard” means consciously disregarding a substantial risk.
This section applies without regard to whether the conduct is motivated by race, ethnicity, personal animosity, or other reasons. This section does not apply to conduct that constitutes the lawful defense of oneself, of another, or of property.
202.27: Unwanted Personal Contact
Contact (whether physical, verbal, written, face-to-face, telephonic, electronic, or by other means) that:
- A Student Group knows or should know is unwanted;
- Is directed to one or more Students, Student Groups, faculty, or staff;
- Constitutes severe and/or pervasive, and objectively offensive, conduct; and
- Does not constitute speech protected by the First Amendment to the U.S. Constitution (e.g., speech in a public forum on a matter of public concern).
202.28: Expectation of Privacy
The following is prohibited:
- Making a video recording, audio recording, taking one or more photographs, or streaming audio/video of any person in a location where the person has a reasonable expectation of privacy, without that person’s knowledge and express consent, or posting online any audio/video/photograph made by another individual of any person in a location where the person had a reasonable expectation of privacy, without that person’s knowledge and express consent.
- Making a video recording, audio recording, or streaming audio/video of private, non-public conversations and/or meetings, without the knowledge and express consent of all recorded parties, or posting online any audio/video/photographs made by another individual of any private, non-public conversations and/or meetings, without the knowledge and express consent of all recorded parties.
- Looking through a hole or opening, into, or otherwise viewing, by means of any instrumentality, the interior of a private location without the subject’s knowledge and express consent.
- Photographs and recordings made in private locations of sexual activity or that contain nudity, may not be posted online or otherwise shared or distributed in any manner without the knowledge and express consent of all recorded parties, even if the photograph or recording was originally made with the knowledge and express consent of those parties.
“Nudity” means the absence of an opaque covering which covers the genitals, pubic hair, buttocks, perineum, anus or anal region of any person or any portion of the breast at or below the areola thereof of any female person.
“Private locations” are settings where the person reasonably expected privacy. For example, in most cases the following are considered private locations: residential living quarters, bathrooms, locker rooms, and personal offices.
“Private, non-public conversations and/or meetings” include any communication carried on in circumstances that reasonably indicate that any party wants the communication to be confined to the parties, but excludes a communication made in a public gathering, in which the parties to the communication may reasonably expect that the communication may be overheard or recorded.
“Express consent” is clear, unmistakable and voluntary consent that may be in written, oral or nonverbal form.
These provisions do not extend to public events or discussions, nor to lawful policy enforcement activities. These provisions may not be utilized to impinge upon the lawful exercise of constitutionally protected rights of freedom of speech or assembly.
202.29: Collaboration with Barred Student Groups
Student Groups are not permitted to organize, request, register, sponsor or co-sponsor an event with any Student Group that has been prohibited from participating in specific activities or has had its Student Group status suspended or removed.
202.30: Fostering Harmful Environment
Conduct that fosters environments or group cultures that encourage or enable emotionally or physically harmful practices or illegal behavior among their members, including but not limited to hazing, physical assault, harassment, sexual violence, or harmful use of alcohol or other drugs.
Conduct that interferes with the reporting of misconduct to the University or other authorities or participation in official University proceedings.
Retaliation against a person or persons who reports misconduct, assists someone with a report of misconduct, or participates in any manner in an administrative review or resolution of a misconduct report. Retaliation includes threats, intimidation, reprisals, and/or adverse actions related to employment or education.
202.33 Violation of the University of California Policy on Sexual Violence and Sexual Harassment
A. Alleged Violations of Internal Policies
Allegations of behavior in violation of UCLA departments’ internal policies and procedures (including but not limited to policies and procedures of Intercollegiate Athletics, Recreation, Office of Fraternity & Sorority Life, and the official student governments) will be reviewed by those entities consistent with their established procedures. Should the Dean receive a report that reflects an alleged violation of these policies, it will be referred to the appropriate entity for review. When the report also includes allegations of behavior in violation of the UCLA Student Group Conduct Code, those allegations will be reviewed according to the Procedures in Section IV.D. If a UCLA department receives a report of alleged behavior in violation of the UCLA Student Group Conduct Code, it will refer the report to the Office of Student Conduct which will proceed with a review according to the Procedures in Section IV.D.
B. Alleged Violations of UC Policy on Sexual Violence and Sexual Harassment
Allegations of behavior in violation of the UC Policy on Sexual Violence and Sexual Harassment will be handled by the Title IX Office consistent with the UCLA Student Conduct Code Procedures for allegations under the UC Policy on Sexual Violence and Sexual Harassment.
C. Alleged Violations Involving Behavior that Could Negatively Impact Campus Climate
Allegations of behavior that could negatively impact UCLA’s campus climate on matters of equity, diversity, or inclusion will be referred to the Office of the Vice Chancellor for Equity, Diversity and Inclusion (OVC-EDI), which will follow UCLA Policy 240 to determine whether it will conduct an administrative review. If OVC-EDI investigates and finds a violation, then its report will be forwarded to the Group Conduct Board for adjudication.
If OVC-EDI does not investigate, then the matter will proceed according to the Procedures in Section D. below.
D. Alleged Violations of UCLA Student Group Conduct Code
Any member of the campus community or the public may file a report against a Student Group alleging a violation of the UCLA Student Group Conduct Code. Reports must be received in writing, and can be submitted in-person to the Office of Student Conduct (1104 Murphy Hall), by email to email@example.com, or using the online UCLA Public Report Form.
Reports should include a statement of facts of the alleged violation, the impact of the alleged violation upon the community or an individual, and the names of those that may be involved if known, and the names of those with direct knowledge of the behavior in question.
Report(s) must be submitted within one year following the discovery of the alleged misconduct, unless an exception is granted by the Vice Chancellor, Student Affairs (or designee).
2. Notice to the Accused Student Group
Upon receiving a report regarding alleged violation(s) of the UCLA Student Group Conduct Code, the Dean of Students, or designee, will consider information acquired from the reporting party and may conduct further review to augment that information. If the Dean determines that there is sufficient information to proceed with the Student Group conduct process, the Dean will assign a Reviewer who will initiate an administrative review into the allegations and provide written notice to the Student Group signatory, officer or designated leader.
The notice to the accused Student Group will include the following:
- The nature of the conduct in question and the basis for the allegation, including a brief statement of the basis of the charges, the date or period of time and the location of the alleged incident;
- the University policy(s) and/or campus regulation(s) allegedly violated, and information on how to access a full version of the UCLA Student Group Conduct Code ;
- that the accused Student Group has ten (10) days from the date of the Notice to contact the Reviewer for the purpose of scheduling an initial meeting;
3. Meeting with the Reviewer
At the initial meeting with the accused Student Group signatory, officer, or designated leader, the Reviewer will:
- ensure the accused Student Group, by way of their signatory or other designated Student Group Leader, has been provided information on how to access the UCLA Student Group Conduct Code ;
- discuss privacy, and inform the accused Student Group that final decisions of UCLA Student Group Conduct Code reviews and Group Conduct Board (GCB) reports are public, but shall comply with all applicable laws and University policies, including those that protect individual students’ privacy rights, such as the Family Educational Rights and Privacy Act (FERPA) and UCLA Policy 220;
- describe to the accused Student Group the nature of the conduct in question, and the University policy(s) and/or campus regulations allegedly violated, and hear the accused Student Group’s response to such allegations; and
- Provide the accused Student Group with information about the right to inspect and review all documents relevant to the case in the possession of the Office of Student Conduct (Note: all documents will be redacted to comply with state and federal laws and regulations and University policies).
If a Student Group signatory, officer, or designated leader believes that a reasonable accommodation for a qualified disability is required to assist the student in meeting with the Reviewer, the student must contact and register with the Center for Accessible Education (CAE). After consultation and interactive dialogue with all appropriate parties, where appropriate the CAE will provide the Reviewer with recommended reasonable accommodations.
At the Reviewer’s discretion, another staff member may be present in the meeting to provide administrative or procedural support. The Reviewer will remain the primary point of contact for the accused Student Group.
If an accused Student Group fails to participate in the conduct process, the Reviewer may move forward to fully resolve the matter without the accused Student Group’s participation. Failure to engage in the process may result in, but is not limited to, restriction of access to University resources and withdrawal of recognition of the Student Group.
Following the review of the Student Group matter, the Reviewer will issue a report that shall include a statement of the allegations and a summary of the information gathered during the review. The written report shall also include findings of fact and, applying the preponderance of the evidence standard, whether the preliminary determination by the Reviewer is that it is more likely than not that a violation has occurred. A copy of the report shall be forwarded to the Dean.
4. Action by the Dean
Based on the outcome of the review process, the Dean will take one of the following actions:
a. Insufficient Information
If the Reviewer concludes there is Insufficient Information on the basis of a preponderance of evidence to issue a finding of responsibility for the UCLA Student Group Conduct Code violation(s), the matter will be closed and no further action will be taken.
b. Imposing Sanctions
If the accused Student Group accepts responsibility with the Reviewer, for the UCLA Student Group Conduct Code violation (s), the Reviewer may impose one or more of the sanctions listed in Section IV.D.11. If the accused Student Group chooses not appeal the sanction, the sanction will become final five Days after imposition.
c. Appeal of the Sanction
If the Reviewer or designee imposes a sanction of Suspension or Revocation of University Recognition, the accused Student Group may appeal the sanction, to the Dean, on the grounds that the sanction assigned is substantially disproportionate to the severity of the violation. All appeals must be written and should clearly articulate and support the grounds for appeal. Appeals must be received within five Days of the date of Notice from the Dean of her or his action. Appeals may be submitted directly to the Dean by e-mail or may be submitted in writing to the Hearing Coordinator, signed by the accused Student Group.
The imposition of a sanction of Suspension or Revocation of University Recognition will be deferred during such appeal. The Dean is not limited to those sanctions imposed by the Reviewer and may impose any one or more of the sanctions listed in Section IV.D.11, even though such decision may result in the imposition of more severe disciplinary action.
The Dean will have ten Days after the receipt of the appeal, to deliver her or his written decision. The decision of the Dean is final. A letter containing the decision will be delivered to the accused Student Group and to the Reviewer. In cases of alleged physical assault, notice of outcome including the decision will also be delivered to the alleged victim.
5. Case Referred to Group Conduct Board (GCB)
If the accused Student Group does not acknowledge engaging in behavior prohibited by the UCLA Student Group Conduct Code but the Reviewer using the preponderance of the evidence standard, issues a preliminary determination indicating that based on the available information that it is more likely than not that a violation of the UCLA Student Group Conduct Code has occurred, the case will be referred to the GCB for a hearing. The GCB will determine whether or not there is sufficient information to demonstrate by a preponderance of the evidence that the Group violated the UCLA Student Group Conduct Code.
6. Scheduling of Hearing
It is the intention of the UCLA Student Group Conduct Code that hearings be set as soon as reasonably possible after referral to the Group Conduct Board.
The hearing will be conducted no sooner than ten Days after the date of Notice that the case was being referred to the Group Conduct Board. Hearings are typically held on normal business days. With mutual consent of the accused Student Group, the Office of Student Conduct, and the Chair of the Group Conduct Board, hearings may be held on Saturdays, Sundays, or days on which the campus is closed.
Notice of the time and place of the hearing and other relevant hearing information will be provided to the accused Student Group at least five Days prior to the date of the hearing.
The Reviewer and the accused Student Group must provide the Hearing Coordinator with relevant material, including the identities of all witnesses as well as copies of any documents which the parties intend to produce at the hearing at least five Days prior to the hearing. To the extent feasible, the Hearing Coordinator will make available any materials to the other parties in the matter two Days prior to the hearing. Any witnesses or materials not submitted to the Hearing Coordinator at least five Days prior to the hearing may be introduced in the hearing at the discretion of the Group Conduct Board Chair.
7. Hearings in Absentia
If an accused Student Group does not attend the hearing, the case may proceed to disposition without the accused Student Group’s participation.
To protect the privacy of persons participating in the Student Group process, the hearing will be closed to spectators, including witnesses. Witnesses may only be present in the hearing when presenting information at the hearing, and answering questions from the Student Group Conduct Board.
9. Group Conduct Board Hearing
A hearing will be held for all cases referred to the Group Conduct Board (GCB), unless prior to the hearing, either:
a. The accused Student Group makes an admission of responsibility to the Reviewer, or
b. The Reviewer receives new information that leads the Reviewer to the conclusion that there is Insufficient Information to conclude by a preponderance of the evidence that a violation of the UCLA Student Group Conduct Code has occurred.
At the hearing, the accused Student Group will be able to present documents and witnesses, and to address information presented in the hearing, and propose questions (asked in person; by video, audio, or other forms of electronic communication; or in writing) of any witnesses appearing at the hearing, to be asked by the Chair.
The Group Conduct Board Chair will determine the appropriateness of all questions and the admissibility of documents and written statements. The Hearing Coordinator will assist with making determinations about policy or procedural matters where appropriate.
The accused Student Group is responsible for presenting information. The accused Student Group is permitted to have the Group Advisor and up to two Supports Persons attend the hearing.
If the accused Student Group does not speak in the hearing, no inferences can be drawn as a direct result of that silence.
The Group Conduct Board Chair and the Hearing Coordinator are responsible for the secure and orderly operation and administration of the hearing, and have the right to exclude persons from the hearing room if deemed necessary. All procedural questions are subject to the final decision of the Group Conduct Board Chair.
If any student participant appearing at the hearing on behalf of the accused Student Group believes he or she will require a reasonable accommodation in the hearing, the student must contact and register with the Center for Accessible Education (CAE). CAE will provide the Hearing Coordinator with recommended accommodations. The Hearing Coordinator will either provide the recommended accommodations or work directly with CAE to discuss alternatives to the recommended accommodations.
At the Office of Student Conduct’s discretion, another staff member, in addition to the assigned Hearing Coordinator(s) may be present in the hearing to provide administrative or procedural support.
The GCB will consider all information submitted by the Reviewer, all documents presented at the hearing, and statements of the accused Student Group and witnesses. Following the hearing, the GCB will review the information presented at the hearing, and will deliberate, and determine by a preponderance standard, whether there is a violation of the UCLA Student Group Conduct Code.
The Hearing Coordinator will make a single verbatim recording, such as a tape recording, of the hearing. (Deliberations are closed and shall not be recorded). All GCB hearings shall be audio recorded by the University. Recordings are the property of the University and shall be maintained in accordance with Section VII Record Keeping and Retention.
The documents submitted by the parties and accepted by the Group Conduct Board Chair will constitute the official record of the hearing, and will become part of the accused Student Group’s conduct record.
An accused Student Group that is considering submitting an appeal of the final decision, upon request, be granted post-hearing access to review (but not copy) the recording. This access will be provided on the University campus, during regular business hours; the recording may not be removed from the premises or reproduced. The accused Student Group may be accompanied by the Group Advisor or Support Person(s) who accompanied the accused Student Group at the hearing.
When the accused Student Group is unable to be present on the University campus during regular business hours, the accused Student Group may be provided a reasonable adjustment, which may include access to review the recording either on campus on Saturdays, Sundays, or days on which the campus is closed, or at an alternate location.
Within ten (10) Days following the conclusion of the GCB hearing, the accused Student Group and the Reviewer will receive a written report including a summary of the allegations; the findings of fact; conclusions regarding whether or not the UCLA Student Group Conduct Code policies may have been violated; and the Reviewer’s recommended sanction(s) and conditions, if a finding of responsibility is determined.
10. Decision by the Dean
The final decision regarding a case that has been heard by the Group Conduct Board will be made by the Dean.
a. Basis for Decision
The Dean will base the decision upon:
- the report submitted by the Hearing Coordinator including the findings of the GCB and the recommended sanction(s) from the Reviewer;
- counsel solicited from the Reviewer regarding sanction(s) imposed in similar cases and any previous cases of misconduct by the accused Student Group on file with the Office of Student Conduct; and
- the content of any written response submitted by the accused Student Group.
The Dean may decide to impose one or more of the sanctions listed in Section IV.D.11. The Dean is not limited to those sanctions recommended by the Reviewer, even though such decision may result in the imposition of more severe disciplinary action.
When new information or other relevant facts that could not have been known to the accused Student Group at the time of the hearing become available, and are deemed by the Dean to possibly sufficiently alter a decision, the Dean may opt to send the case back to the Committee to be reheard.
c. Notice of Decision
The Dean will have fifteen Days after the receipt of the report of the GCB, to deliver the written decision.
The written decision will be delivered to the accused Student Group and to the Reviewer. In cases of alleged physical assault, the alleged victim will receive written notification of the outcome.
The Dean may also notify other parties of the decision, or direct another University Official to do so, if there is an institutional interest in doing so, and if such parties are authorized to receive such information under the provisions of Section 130.00 et seq. of the University of California Policies Applying to Campus Activities, Organizations, and Students.
11. Sanctions and Conditions
Student Groups found to have violated one or more UCLA Student Group Conduct Code provisions may be subject to the following status sanctions. In determining sanctions, consideration will be given to the context and seriousness of the violation. Sanctions may be enhanced where an individual or group was harassed because of race, color, national or ethnic origin, citizenship, sex, gender, gender expression, religion, age, sexual orientation, gender identity, pregnancy, marital status, ancestry, service in the uniformed services, physical or mental disability, medical condition, or perceived membership in any of these classifications.
- Warning : Written notice that continuation or repetition of the behavior found to be in violation of University or organizational policies may lead to more severe sanctions, including probation, suspension, or revocation of recognition. Additional violations by the Student Group may result in more severe action, including but not limited to Suspension or Revocation of University Recognition.
- Probation : A conduct status imposed for a defined period of time to allow the Student Group to take steps to rehabilitate its standing and may include suspension of certain privileges for a specific period of time. Probation may include a requirement that the Student Group participate in specified educational activities or programs consistent with the circumstances of the case. Additional violations by the Student Group may result in more severe action, including but not limited to Suspension or Revocation of University Recognition.
- Suspension : Exclusion from University privileges and activities, or termination of recognition of the Student Group status, for a defined period. The duration of the suspension and conditions of reinstatement shall be stated in the order of suspension. Additional violations by the Student Group may result in more severe action, including but not limited to Revocation of University Recognition
- Revocation of University Recognition : Indefinite termination of recognition of the Student Group status.
In addition to the above sanctions, the Dean may also impose conditions, including but not limited to:
- Membership cap or restriction for a specified period of time;
- Members may be excluded from holding leadership positions and/or from participation in specified organizational programs and activities for a designated period of time;
- Exclusion from Areas of the Campus or from Official University Functions;
- Loss of Privileges and Exclusion from Activities;
- Community Service;
- Participation in designated educational programs, services, or activities;
- Letter of Apology;
- Participation in a Restorative Justice process
Failure to comply with any conditions imposed may subject the Student Group to additional disciplinary action.
12. Agreement of Resolution
When the Reviewer and the accused Student Group agree that the above dispositions are not appropriate, an Agreement of Resolution may be used to conclude the matter.
This Resolution, while not considered to be a finding of responsibility, is binding. If the Student Group fails to abide by the terms of the Agreement of Resolution, that failure may be regarded as actionable misconduct and may subject the Student to disciplinary action by the University.
An Agreement of Resolution may include such terms as:
- Agreement by the Student Group to refrain from specific behaviors, and/or to refrain from contacting others involved in the case;
- Agreement by the Student Group to participate in specified educational programs and/or reconciliation processes such as mediation; and/or
- Agreement by the Student Group to participate in specified community service activities.
The Agreement of Resolution is not a formal disciplinary action but will be retained in the case file in the Office of Student Conduct in compliance with Section VII. During that time, should the Dean have a reasonable basis to believe that the Student Group has engaged in misconduct of similar nature to the conduct which occasioned the Agreement, both cases may be the subject of University disciplinary action.
The Student Group shall have the opportunity for a fair and equitable appeal of any decision by the Dean (finding or sanction). Within five (5) Days following the Dean’s Decision, the group may file a written appeal of the findings and sanctions, based on one or more of the following:
- The hearing was not conducted in accordance with the UCLA Student Group Conduct Code. Deviations from designated procedures will not be a basis for sustaining an appeal unless the procedural error substantially impacted the finding or sanction.
- There is new information, or other relevant facts, potentially sufficient to alter the findings or sanction(s), but that could not have been known to the Student Group at the time of the review or hearing.
- The sanction(s) are substantially disproportionate to the severity of the violation of the UCLA Student Group Conduct Code which the Student Group was found to have committed.
The Student Group may submit a written appeal to the Office of the Dean of Students (1104 Murphy Hall, or by email to firstname.lastname@example.org ). The VCSA or designee will issue a final written decision on the appeal within ten (10) Days of receipt of the appeal. Both the Student Group and the Dean will receive copies of the VCSA’s or designee’s decision. The Vice Chancellor may also notify other parties of the decision, or may direct the Dean to do so, if there is an institutional interest in doing so. Distribution of GCB hearing reports shall comply with all applicable laws and University policies, including those that protect students’ privacy rights, such as the Family Educational Rights and Privacy Act (FERPA) and UCLA Policy 220.
Distribution of GCB hearing reports shall comply with all applicable laws and University policies, including those that protect students’ privacy rights, such as the Family Educational Rights and Privacy Act (FERPA) and UCLA Policy 220.
V. Interim Measures
Before the final resolution of Student Group Conduct Case, Interim Suspension may be imposed by the Dean (following consultation with the Group Advisor and/or home department). Interim Suspension of the Student Group, may include, but is not limited to, restriction from functioning as a Student Group, hosting programs, access to University resources, reserving space on campus, etc.
- Within twenty-four hours of the imposition of the Interim Suspension, the Assistant Vice Chancellor for Campus Life or designee will review the information that led to the Interim Suspension. If the Assistant Vice Chancellor for Campus Life or designee does not affirm the Interim Suspension within twenty-four hours of its imposition, the Interim Suspension will be deemed void and the Student Group will be informed. Should the Interim Suspension be upheld or voided, it will have no bearing on the UCLA Student Group Conduct Code proceedings regarding the conduct that led to the Interim Suspension.
- If the imposition of the Interim Suspension is affirmed, the Assistant Vice Chancellor for Campus Life or designee will notify the student group under Interim Suspension of the length and conditions of the Interim Suspension, and offer the opportunity to meet with the Assistant Vice Chancellor of Campus Life or designee to review and/or challenge the Interim Suspension. The Student Group may present information in support of the view that the Interim Suspension is unnecessary or that its conditions should be modified. The Assistant Vice Chancellor for Campus Life or designee is authorized to review the allegations that gave rise to the Interim Suspension and may lift the Interim Suspension or modify its conditions. Within three Days of the conclusion of the review, the Assistant Vice Chancellor of Campus Life or designee will determine a) if the Interim Suspension is necessary; and b) if its conditions should be modified. The result of this hearing will have no bearing on the UCLA Student Group Conduct Code proceedings arising from the conduct that led to the Interim Suspension.
Review and adjudication proceedings involving Student Groups on Interim Suspension will be conducted as described in Section IV; however, at each step of the proceedings the Student Group on Interim Suspension will have scheduling priority.
VI. Group Conduct Board
The Group Conduct Board (GCB) will consist of eight (8) student members; the board will elect a chair and vice chair annually.
A. Selection of Members
The selection of GCB members will occur as follows:
- The Undergraduate Students Association Council (USAC) will nominate one undergraduate student to the GCB annually to serve a one-year term. This member will be appointed by the Chancellor.
- The Graduate Students Association (GSA) will nominate one graduate student to the GCB annually to serve a one-year term. This member will be appointed by the Chancellor.
- The Vice Chancellor, Student Affairs (VCSA) shall appoint a GCB Selection Committee which will recommend to the Vice Chancellor, Student Affairs the appointment of six students to serve two-year terms. These appointments will be staggered with three appointments made each year.
- The VCSA may appoint members to fill the vacancies if appointments by the Undergraduate and Graduate Student Associations do not occur by the Friday of Week 1 of the Fall term.
All GCB members must be registered and enrolled students at UCLA in good standing for the full duration of their appointment. Students who apply must authorize a Dean’s Certification.
Students may be reappointed but may not serve more than a total of three years on the GCB.
The GCB will meet at least three times quarterly during the academic year to hear allegations of misconduct, or to participate in training and development activities. Hearings may be scheduled in the summer as needed. GCB hearings will be closed to the public.
The Vice Chancellor, Student Affairs shall appoint two staff members to act as hearing coordinators and serve as non-voting ex-officio members of the GCB.
No less than Five voting members of the GCB, and no more than eight will constitute a quorum to hold a hearing.
B. Election of Officers
Elections for Chair and Vice Chair shall be made according to the following procedure:
- The Chair will be responsible for conducting the hearings and drafting the Board’s findings following hearings. The Chair will not cast a vote other than to break a tie. The vice-chair will assume the duties of the chair in the Chair’s absence.
- Nominations for Chair and Vice Chair shall be made annually during the second regular meeting of Fall quarter. At least five members must be present to nominate officers. All members are eligible to serve as Vice Chair. Returning members are eligible to serve as Chair.
- The election for Chair and Vice Chair shall be held annually during the third regular meeting of the Fall Quarter. At least five members must be present to elect officers.
- All votes in elections shall be cast in secret ballots. All votes shall be counted and a majority of all votes cast shall elect the respective officers.
- In the event of a tie vote, secret ballots shall be recast by the entire GBC.
- The Chair and the Vice Chair shall hold office from election until the following June 30.
- Any returning student member may serve a maximum of two years as chair, if elected.
- Should the Chair resign from office, the Vice Chair shall immediately assume the position for the duration of the term. Should the Vice Chair decline to assume the position for the duration of the academic year, the Vice Chair may call an election to elect a new Chair for the remainder of the academic year.
- In the event of a vacancy in the position of Vice Chair, the Chair shall call an election to elect a new Vice Chair for the remainder of the academic year following the Election of Officers procedures specified above.
VII. Record Keeping and Retention
Records of the UCLA Student Group Conduct Code Reviews will be maintained by the Office of Student Conduct as follows:
- In cases where the final disposition is Revocation of University Recognition, all records shall be maintained for a period of 50 years from the date of the Notice of final disposition.
- For cases that do not result in Revocation of University Recognition but are required to be included in the UCLA Jeanne Clery Crime Statistics Report, records shall be maintained for seven years from the date of the Notice of final disposition.
- In all other cases, records shall be maintained for of 5 years from the date of the Notice of final disposition.
- Final decisions and hearing reports of UCLA Student Group Conduct Code reviews are public, but shall comply with all applicable laws and University policies, including those that protect individual students’ privacy rights, such as the Family Educational Rights and Privacy Act (FERPA) and UCLA Policy 220.
VIII. Amendment and Modification
Amendment of the UCLA Student Group Conduct Code may be made by the Chancellor, or designee, in consultation with students, faculty, staff, and the Office of the Dean of Students. Prior to adoption, such amendments will be submitted to the Office of the President for review to ensure consistency with the policies of the University of California and state and federal law.